Job Opportunity: Archivist Project Manager: Community Stories – Community Archives

Job Opportunity: Archivist Project Manager: Community Stories – Community Archives

5 March 2024

Archivist Position

Project Manager: Community Stories – Community Archives

Salary £34,893.00 Ft
35 hours pw
Two-year fixed term contract, hybrid (two days in SCA office, central Edinburgh, three days remote working)
Application deadline: Friday 22 March 2024, 13:00.

The project manager will have responsibility for managing the – Community Stories – Community Archives training and diversity project, reporting to the Scottish Council on Archives (SCA) Director, project lead. The project is supported by The National Lottery Heritage Fund.

Community Stories – Community Archives is an exciting new project that will support community/heritage groups around the country who need help managing or starting a local heritage archive. The project will also help groups engage widely within their communities to ensure that as many people from different backgrounds are involved. A key part of the job will be helping groups catalogue their collections using international standards and helping them export to the new Your Scottish Archives portal. The Your Scottish Archives portal is being developed by SCA to aggregate catalogue descriptions from collections across Scotland.

Working closely with the SCA Director and the project steering group, the project manager will be expected to: contribute to innovative and creative ideas for developing and enhancing the project; work with a wide range of partners and stakeholders; report to the steering group and SCA board of trustees; support the Your Scottish Archive project; and manage consultants and professionals contracted to deliver the diversity and training elements of the project.

Key Responsibilities

  • Promote the project widely through SCA and partner networks
  • Help community groups publish their catalogues in the new Your Scottish Archives portal
  • Work with archivist consultants and community groups to ensure their collections meet the required cataloguing standard for export
  • Co-ordinate venues, online sessions, etc. for training programme
  • Help design the training and diversity programme with consultant archivists
  • Respond to internal and external enquiries relating to the project
  • Co-ordinate steering group meeting and manage papers and reports.

Knowledge and Experience


  • A sound working knowledge and experience of archival processes and practices.
  • Experience of archive management systems, e.g., Calm, AToM
  • Experience of working with small community heritage groups with archival material
  • Ability to travel across Scotland, when necessary


  • Experience of diversity and inclusion heritage projects
  • Experience of promoting archives to a range of different users


  • Ideally hold a recognised qualification in Archives Administration or demonstrate a minimum of five years’ experience of working in an archive.

Download the guidance and application form below:

Guidance Pack

Application form