CANCELLED Why Records Management Matters: Trust, Accountability, Impact

Truth, justice, accountability are fundamental to human rights but in many parts of the world, are in short supply.  It has always been in the interests of authoritarian regimes to distort truth, pervert justice and avoid accountability. Worryingly, it is becoming more mainstream in western societies for governments and big corporations to play fast and loose with ‘evidence’ and data, making it increasingly difficult to distinguish between truth and lies.  ‘Alternative facts’, fake news, deep fake technology, and the rise of the alt-right scandal make us question evidence.  What should we believe?  Who can we trust?

The role, therefore, of archivists and records managers in particular, in safeguarding authenticity and safekeeping personal and corporate information is more important than ever.  Democracy is underpinned by the management and storage of evidence based on principles of best practice not political advantage or priorities.  Effective records management is not just fundamental to a healthy society; it ensures that organisations, in both the public and private sector, are efficient and effective.  By processing data, physical and digital, ensuring legislative compliance, preserving corporate memory, enabling access to information and helping organisations to meet administrative, financial and legal requirements, records managers support strategic objectives and business outcomes.  What would the world look like without records managers?

Everyone with an interest in truth, justice, accountability, authenticity, good governance and business efficiency.

Legal compliance
Business growth
Data protection
Justice and accountability
The power of data


9:30-10:00 Registration (Tea/coffee)
10:00-10:10 Welcome

Bruce Jackson, SCA Chair

10:10-10:25 Public Records Scotland Act – Why it Matters

Dr Hugh Hagan, Head of Public Records Act Implementation, National Records of Scotland

Morning Session: For the Record
10:25-10:55 Why We Became Records Managers

Ryan Kerr, Head of Information Governance, and Claire Boyle, Records Manager, Historic Environment Scotland

10:55-11:15 Records Management and Compliance

Lisa Simpson, Head of Legal & Governance Services, Perth & Kinross Council

11:15-11:35 Importance of Records Management to Business Efficiency

Maria Lim, Information Architect, Hewlett Packard Enterprise, and IRMS Scotland Chair

11:35-11:55 Coffee Break
11:55-12:15 Records Management: Why it is Essential to Data Protection Compliance

Laura Irvine, Partner, Davidson Chalmers

12:15-12:45 Why does Records Management Matter?  Impact/Risk/Benefits Workshop
12:45-13:15 Persuading Others – Obstacles/Challenges/Opportunities Workshop
13:15-14:00 Lunch
Afternoon Session: Justice and Accountability
14:00-14:20 The Importance of Records to Transparency and Improvement in Scottish Public Services

Rosemary Agnew, Scottish Public Services Ombudsman

14:20-14:40 Scottish Child Abuse Inquiry

Jill Lavelle and Andrew Morris, Scottish Child Abuse Inquiry

14:40-15:00 A Personal Story: The Impact of Records Management on the Individual

Heather Jack, Information and Records Management Consultant

15:00-15:15 Comfort Break
Looking Ahead
15:15-15:45 Harnessing the Power of Data

Sally Kerr, Digital and Data Consultant

15:45-16:00 Summary

John Pelan, Director, Scottish Council on Archives

16:00 Close