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Privacy & Cookies Policy

The Scottish Council on Archives acknowledges the importance of protecting the privacy of the users of our website. Personal data collected through this website will only be held and used in accordance with this policy and the Data Protection Act, 1998 and in accordance with the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations, 2011.

No information collected by the Scottish Council on Archives on this website will be sold, rented or loaned except with user consent.

The Data Protection Act, 1998

Under the Data Protection Act, 1998, we have a legal duty to protect any information we collect from you. We maintain security standards to prevent any unauthorised access to this information.

Collection and use of personal information

The Scottish Council on Archives is the sole owner of the information collected on this website. Personal data is only processed for the purposes of providing communications that you have signed up. We may share non-personal aggregate statistics (group) data about visitors to this website, use and other traffic patterns with connected, or third parties. However, we do not sell or share any information outside of the Scottish Council on Archives.

Online data collection

We will not collect any personal information about you, except where it is specifically and knowingly provided by you, for example when you register as a user of the website or request information or provide us with feedback or complete a survey on the website. We collect two kinds of information from website visitors: your details (through registration) and site usage information. We also collect data from users who agree to complete online surveys.

This information is stored securely on our database until such time as you choose to unsubscribe from hearing from us. Users who no longer wish to receive our e-magazine and other updates may opt-out of receiving these communications by clicking unsubscribe option on any email communication received or the user may contact us to opt-out.

Off line data collection

The Scottish Council on Archives collects personal data from sources including surveys and event feedback forms. None of this data is collected without the user’s permission. Information that is collected includes name, address, email address, telephone number and preferences.

This information is stored securely on our database until such time as you choose to unsubscribe from hearing from us. Users who no longer wish to receive our mailings, e-magazine and other updates can contact us at info@scoarch.org.uk to opt out of contact.

Registration

You do not have to register to use our website but you must register if you wish to receive our e-magazine, email alerts, leave comments or visit the areas on the confidential project working area. We will use your information only for the following purposes:

  • Statistical purposes to improve this website and its services to you;
  • Servicing website content; and
  • Administering this website.
  • Users who want to be removed from our database can also contact us directly.

Cookies, Log Files and website traffic analysis

When users enter the Scottish Council on Archives website their computers will automatically be issued with 'cookies'. Cookies are text files which identify users' computers to the Scottish Council on Archives server. The website then creates "session" cookies to store some of the preferences of users moving around the website, e.g. retaining a text-only preference.

We also store log files on our web server to allow the recording and analysis of users' use of the website. Log files do not contain any personal information.

Our website uses ‘cookies’, which are small data files that are used as unique identifiers. They are sent from the website’s servers to your computer or mobile phone and stored on your device, and may then be sent back to our website’s servers with updated data as you browse our website.

Cookies are used to record information about your preferences as you browse our website, which allows us to improve your experience by tailoring the website accordingly. Cookies can also be used to identify you every time you revisit our website.

A ‘session cookie’ will expire at the end of your browsing session once you close your web browser; ‘persistent cookies’ on the other hand have a set expiry date and will be stored on your

computer until either this date is reached, or you delete your cookies using your browser settings.

How We Use Cookies

The following is a list of cookies used by our website, and what they are used for:

Cookie Type Cookie Name Description
Session Cookie pimcore_admin_sid
The Scottish Council on Archives website uses a session cookie to maintain information about each visit to the website and enable core site functionality. This cookie does not contain any personal information and only lasts for the duration of your visit being deleted as soon as you close your web browser.
Load Balancer Cookie AWSELB
This cookie is essential to help ensure that the website loads efficiently by distributing visits across multiple web servers. The cookie does not contain any personal information and only lasts for the duration of your visit, being deleted as soon as you close your web browser.
Google Analytics
_utma
_utmb
_utmc
_utmz
These cookies allow us to count page visits and traffic sources so we can measure and improve the performance of our site, using a service provided by Google Analytics. For more information about Google's privacy policy, please use this link: www.google.com/intl/en/policies/privacy.

Third-Party Cookies

Our website uses the following third-party suppliers and partners who may also set cookies on your computer or mobile phone as you browse our website. If you would like to know more about how these third-parties use cookies to collect and store your data, please use the links below:

Cookie Type Cookie Name Description
Google+1
NIDPREF
The Google+ plugin on our website allows you to promote our website to your contacts using the '+1' button. This cookie is installed by Google to detect if you are currently logged in with a Google account. Please see www.google.co.uk/intl/en-GB/policies/ for more information.

Please note that, where we embed content from third-party sites such as Flickr and YouTube, you may also have cookies from these third-party websites installed on your device.The ScottishCouncil on Archives does not control these cookies and you should check the privacy policy of the relevant website for more information.

Please also note that, if you use one of the ‘sharing tools’ on our website to share content using social networks, these social networks may install a cookie on your device. The Scottish Councilon Archives does not control these cookies and you should check the privacy policy of the relevant website for more information.

Blocking Cookies

The majority of web browsers (Firefox, Internet Explorer, Google Chrome, Opera, Safari etc.) will allow you to block cookies from being installed on your device via your browser settings. 

Depending on your browser, further information can be obtained via the following links:

Firefox – http://support.mozilla.org/en-US/kb/Cookies

Internet Explorer – http://support.microsoft.com/kb/196955

Google Chrome - http://support.google.com/chrome/bin/answer.py?hl=en&answer=95647

Safari – http://docs.info.apple.com/article.html?path=Safari/3.0/en/9277.html

Opera - http://www.opera.com/browser/tutorials/security/privacy/

Mobile phone users may have to refer to their handset manual for details on how to block cookies using their mobile browser.

Please be aware that restricting the use of cookies may impact on the functionality of our website.

Deleting Cookies

The majority of web browsers (Firefox, Internet Explorer, Google Chrome, Opera, Safari etc.) willallow also allow you to delete selected / all cookies currently installed on your device.

Depending on your browser, further information can be obtained via the following links:

Firefox – http://support.mozilla.org/en-US/kb/Cookies

Internet Explorer – http://support.microsoft.com/kb/196955

Google Chrome - http://support.google.com/chrome/bin/answer.py?hl=en&answer=95647

Safari – http://docs.info.apple.com/article.html?path=Safari/3.0/en/9277.html

Opera - http://www.opera.com/browser/tutorials/security/privacy/

Similarly, mobile phone users may have to refer to their handset manual for details on how to delete cookies using their mobile browser.

Please note that this will usually only remove any cookies currently installed on your device; you must also change your browser settings (above) if you wish to prevent cookies being installed in future. Please be aware that deleting cookies already stored on your device may impact on theusability of our website.

Contact Details and Useful Information

This website is owned and operated by The Scottish Council on Archives. If you have any questions about our use of cookies and how we collect and store your data, then please contact us.

For more information on cookies and how they work, please visit www.allaboutcookies.org.

Legal Disclaimer

Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process served on our website.

Notification of changes

If we decide to change our privacy policy, we will place an updated version on this page. Regularly reviewing this page ensures you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

Contact us

If users have any questions or suggestions regarding our privacy policy, please contact us at:

Telephone:(+44) 0131 535 1362

Email: contact@scottisharchives.org.uk

The Scottish Council on Archives

General Register House, 2 Princes Street, Edinburgh, EH1 3YY