Membership of the SCA continues to grow and to date we have a total of 174, made up of 147 ‘Individual Members’, 9 ‘Organisational Members’ and 18 ‘Corporate Members’. We were pleased to welcome a significant number of members to the Second Annual Members’ Meeting, which took place at New Register House, Edinburgh, on 30 September 2015.
Membership categories are as follows:
- Individual Members: those individuals aged 16 or over who support the Charitable Purposes, who apply for membership.
- Organisational Members: those organisations (including societies, associations and other groups which represent the interests of archives and/or archivists, records managers, and conservators) which support the Charitable Purposes, which apply for membership.
- Corporate Members: those organisations which are not eligible to be Organisational Members (principally Local Authorities, Health Boards, Universities and businesses) which support the Charitable Purposes, which apply for membership.
The Board of Trustees recently identified an additional category of membership:
- Associate Membership: those organisations which are not eligible to be Organisational Members and which do not wish to be Corporate Members, but do wish to have an involvement with the SCIO through attendance at Members’ Meetings, at which they would have no vote.
The intention of this new category of membership is to further open-up the SCA and remove any restrictions from those wishing to be part of the organisation. It is anticipated that this will be a small group of interested organisations that want to participate in the SCA but do not wish to vote.
At the Second Annual Members’ Meeting, the Chair presented details of a proposed special resolution to amend the Constitution to introduce a new Clause 5.1.2 (d) to say “Associate Members: those organisations which are not eligible to be Organisational Members and which do not wish to be Corporate Members, but do wish to have an involvement with the SCIO through attendance at Members’ Meetings, at which they would have no vote.” Those present voted unanimously (a total of 44 votes) to accept the Special Resolution and amend the Constitution accordingly.
Members are advised that the minutes of the First Annual Members’ Meeting (30 March 2015) were approved without amendment at the Second Annual Members’ Meeting. They can be downloaded at: www.scottisharchives.org.uk/members/amms/300315.
Following the Second Annual Members’ Meeting, where it was agreed to amend the SCA Constitution and introduce a new Clause 5.1.2 (d) relating to Associate Members, a new version of the Constitution is now available to download from: www.scottisharchives.org.uk/about. This version supersedes any previous versions of the SCA Constitution and has been formally lodged with the Office of the Scottish Charity Regulator (OSCR).
Board of Trustees
No Elected Trustees were required to retire or be appointed at this Second Annual Member’s Meeting. Therefore, the SCA Board of Trustees remains as:
- Phil Astley
- Caroline Brown
- Rachel Hart
- Claire Johnson
- Irene O’Brien (Chair)
- Linda Ramsay
- Elizabeth Roads
- Kevin Wilbraham
To find out more about the Trustees please see their biographies at: www.scottisharchives.org.uk/trustees. The current Board’s first term of office will last approximately 18 months, covering the period 30 March 2015 until the third Annual Members’ Meeting in September 2016. Details on becoming a Trustee are at: www.scottisharchives.org.uk/getinvolved.
We currently operate two sub-committees; Education Committee (www.scottisharchives.org.uk/education/committee); and Preservation Committee (www.scottisharchives.org.uk/preservation/committee). Details on their current activities are included in this bulletin under ‘Projects’.
Report & Financial Statements
At the Second Annual Members’ Meeting, the Board of Trustees presented the approved Report & Financial Statements for the Period 31 December 2013 to 30 March 2015. Ahead of their formal submission to the Office of the Scottish Charity Regulator (OSCR), members were invited to review the document and raise any questions.
The accounts run from 30 December 2013, the date on which SCA became a Scottish charitable incorporated organisation (SCIO), to 31 March 2015. No financial transactions took place until April 2014 and the accounts reflect the transactions for the year to 31 March 2015.
Pages 1 to 4 cover the Trustees’ report for the year, setting out a number of administrative details, the charity’s objectives and activities, its achievements and performance in the year and its plans for the future.
Page 6 shows the total income (£226,913) and total expenses (£221,075) for the year. In addition to the Scottish Government grant of £140,000, the Council received the first tranche (£83,939) of funds from the three-year grant awarded by the Heritage Lottery Fund. The notes on pages 9 and 10 provide a detailed breakdown of the expenses paid in the year.
Page 7, the Balance Sheet, lists the Council’s assets and liabilities at 31 March 2015, the assets at that date exceeding the liabilities by £6,879. The charity is not in a position to build up any significant reserves at present because the Scottish Government grant is intended to cover only expenditure incurred in the year, but that is a matter which the Trustees are keeping under review.
The report can be downloaded at: www.scottisharchives.org.uk/annualaccounts.