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Perth & Kinross Council Archives

Become a Trustee

The Board of Trustees is responsible for the overall running of the Scottish Council on Archives. Informed by the Charitable Purposes (as stated in our Constitution available here or from the useful documents) and strategic goals, the Board oversees projects, considers proposals for new initiatives, drafts the annual budget and represents the organisation on external committees and at a range of events.

Trustees hold regular meetings between each Annual Memeber' Meeting, set the strategy and policy of the SCIO, generally control and supervise the activities of the SCIO and, in particular, are responsible for monitoring its financial position.

Election & Composition of the Board

Trustees are elected in terms of Clause 8 of our Constitution (available here or from the useful documents). The number of Trustees shall not be fewer than three and not more than 15 comprised of:

  • up to 12 individual persons elected by the Members
  • up to three individual persons co-opted as Trustees

At each Annual Members' Meeting, one-third of the Elected Trustees retire from office. A retiring Trustee shall be eligible for re-election after one term of office, but no Trustee can serve more than 3 consecutive terms of office, without at least one year out of office before being eligible again.

Trustee Declaration

The Office of the Scottish Charity Regulator (OSCR) requires prospective charity trustees declare that they are not disqualified from serving as charity trustees. Anyone who acts as a charity trustee while disqualified is guilty of an offence punishable by imprisonment, or a fine, or both. In general terms if a person has been convicted of an offence involving dishonesty, or of an offence under the Act, or is an undischarged bankrupt, they may not serve as a charity trustee. Nor may they do so if they have been removed from serving as a charity trustee, or from acting in a management position within a charity, under previous charity law; nor if they have been disqualified from serving as a Company Director. A person is not disqualified if their conviction is spent by virtue of the Rehabilitation of Offenders Act 1974. The full declaration can be viewed here or from the useful documents.

Application to Become a Trustee

Anyone interested in becoming a Trustee should consult our nomination form and our Constitution - both can be found in the useful documents on this page. A Nominated Trustee must be proposed by two Members and should include a statement of not more than 150 words to explain your suitability as a candidate. The current Register of Members can be made available to any Member upon request. Please email contact@scottisharchives.org.uk or phone 0131 535 1362.

The completed form must be lodged with Scottish Council on Archives, General Register House, 2 Princes Street, Edinburgh EH1 3YY not less than seven days prior to the date of the AMM at which this nomination is to be considered.

The next Annual Members' Meeting will take place on 28 September 2017. The deadline to receive Trustee nomination forms for consideration at this meeting is 16:00 on 25 September 2017.